2004-06 IUPUI Campus Bulletin

Academic Policies, Procedures, Probation, Dismissal, and Reinstatement

Academic Probation and Academic Dismissal

Academic standards for probation (warning status) and dismissal are established by the faculty for each specific academic program. Therefore, a student is subject to the regulations applicable to all students enrolled in a particular program at the time of registration. If students are experiencing academic difficulty, they are urged to consult their academic advisor as soon as possible.

Students will be notified by letter from the Office of the Associate Dean for Academic Programs, School of Engineering and Technology, when they are placed on academic probation. The letter will also inform the student of the conditions that must be met for removal from academic probation. Students who are dismissed for academic reasons will also be notified by letter from the Office of the Associate Dean for Academic Programs.

The following standards are currently applicable for students enrolled in the School of Engineering and Technology.

Academic Probation

Full-time students are automatically on academic probation when either the cumulative semester index or the semester index is below 2.0 (C). Part-time students are automatically on academic probation when either the cumulative semester index or the grade point average for the last 12 credit hours of consecutive enrollment is below 2.0 (C). All students on probation are automatically placed on academic checklist. Students on checklist must obtain the signature of a departmental advisor in order to register.

Students who, in subsequent enrollments, do not improve significantly may receive a letter stating that they will be subject to dismissal if an index of 2.0 (C) or higher is not earned in the current enrollment period. Such students may register only after their grades have been posted and their departmental checklist clearance form has been approved by the dean.

Removal from Probation

Students are removed from academic probation when they complete 12 credit hours of consecutive enrollment with a minimum grade point average of 2.0, provided their overall grade point average is also at or above 2.0.

Academic Dismissal

Full-time students may be dismissed when they fail to attain a 2.0 semester grade point average in any two consecutive semesters or when their cumulative semester index has remained below 2.0 (C) for any two consecutive semesters. Part-time students may be dismissed when their cumulative semester index or grade point average for the last 18 credit hours of consecutive enrollment is below 2.0 (C).

Readmission

A student who has been dropped due to scholastic deficiency may petition the Faculty Committee on Readmission for readmission. If readmitted, the student will be placed on probation. Students may contact the particular department for specific rules and regulations.

Acceptance of Grade Replacement, Forgiveness, Repeating Courses

Repeated Courses (Grade Replacement Policy)

Students enrolled in the School of Engineering and Technology are permitted to apply only the provisions of the IUPUI Grade Replacement Policy that pertain to repeating a course in order to achieve a higher grade. This replacement will affect a student’s academic record only at the Purdue School of Engineering and Technology at IUPUI. If the student subsequently transfers to another academic unit at IUPUI or another campus, different interpretations of the grade replacement policy may be in place.

An undergraduate student who retakes any course may elect to have only the final grade counted in computation of the cumulative semester index, in accordance with the limitations listed below. After retaking the course, the enrollment and original grade will be removed from calculations used to determine the student’s cumulative GPA. The student’s transcript, however, will continue to show the original enrollment in the course and all grades earned for each subsequent enrollment.

This policy is subject to the following limitations:

1. Students may exercise the grade replacement option for no more than 15 credit hours, including any courses in which the former FX option was used.
2. A grade may be replaced only by another grade for the same class.
3. A student may exercise the Grade Replacement Policy a maximum of two times for a single course.
4. The request to remove a grade from the cumulative GPA calculation by this method is irreversible.
5. The second enrollment for any course covered by this policy must have occurred during fall semester 1996 or later.

Students who plan to use the grade replacement option must inform the engineering and technology recorder after they have retaken a course and wish to apply the policy.

Academic Regulations

Grades and Grade Reports

Students are responsible for completing all required work in each of their courses by the last scheduled class meeting, unless course assignments have been properly cancelled. Students receive a grade in each course in which they are enrolled at the close of the session. Grades indicate what a student has achieved with respect to the objectives of the course, and instructors are required, by action of the Faculty Senate, to record the grade a student has earned in a course. Grades that have been officially recorded will be changed only in cases of instructor error or subsequent finding of student academic dishonesty.

Basis of Grades

The School of Engineering and Technology uses a grading system that may include plus and minus grades as well as straight letter grades for all undergraduate and graduate courses. These grades and their grade point values are indicated below.

1. For credit courses:
   A or A+	4.0
   A-	3.7
   B+	3.3
   B	3.0
   B-	2.7
   C+	2.3
   C	2.0
   C-	1.7
   D+	1.3
   D	1.0
   D-	0.7
   F	0.0 (no credit)

2. For credit courses taken under the Pass/Fail option:

   P: Pass; equivalent to grade A through D– (no grade point value assigned).

   F: Failure; failure to achieve minimal objectives of the course. The student must repeat the course satisfactorily in order to obtain credit for it. The F is factored into the student’s grade point average.

3. For noncredit courses, including thesis research:

   S: Satisfactory; meets course objectives (no grade point value assigned).

   F: Unsatisfactory; does not meet course objectives (is factored into grade point average).

   Note that no separate grades are given for course laboratory sections that have been given separate course designations for scheduling purposes.

4. Incomplete, Deferred, or Withdrawal grades for credit or noncredit courses (no grade point value assigned):

   I: Incomplete, no grade; a temporary record indicating that the work is satisfactory as of the end of the semester but has not been completed. The grade of Incomplete may be assigned only when a student has successfully completed at least three-fourths of the work in a course and unusual circumstances prevent the student from completing the work within the time limits previously set. An instructor may require the student to secure the recommendation of the dean that the circumstances warrant a grade of Incomplete. When an Incomplete is given, the instructor will specify the academic work to be completed and may establish a deadline of up to one year. If the student has not completed the required work by the end of the following year, the registrar will automatically change the I to an F.

   R: Deferred; a grade given for those courses that normally require more than one academic session to complete, such as project, thesis, and research courses. The grade indicates that work is in progress and that the final report has not been submitted for evaluation.

   W: Withdrawal; a grade of W is recorded on the final grade report.

Withdrawing from Classes

During the first half of a semester or session, students may officially withdraw from classes without penalty if they obtain the approval of their advisor. During the third quarter of a semester or session, students may withdraw from classes if they obtain the approval of their advisor and the appropriate instructors; during the last quarter of the semester, students will be allowed to withdraw from classes only under extenuating circumstances. At that time they must obtain the approval of the appropriate instructors, their advisor, and the dean, and must also present a written justification from a doctor, member of the clergy, advisor, or similar person of authority. The fact that a student merely stops attending a class will not entitle the student to a grade of W.

Uses of the Pass/Fail Option

To provide students with the opportunity to broaden their education with less worry about the grades they may earn, an alternate grading system, the Pass/Fail option, is permitted for a limited portion of the required credit hours. The following general rules are currently applicable; individual departments may impose further restrictions.

1. Subject to the regulations of divisions or departments, students may choose this option in any course that does not already appear on their academic record and that they are otherwise eligible to take for credit with a letter grade. Students may use this option for not more than 20 percent of the total credit hours required for graduation.
2. Students taking a course under this option have the same obligations as those taking the course for credit with a letter grade. When instructors report final grades in the course, any student who would have earned a grade of A through D– will receive a P, and any student who has not passed will receive an F. The registrar will note either result on the student’s academic records, but will not use the course in computing the grade point average unless the student receives an F.
3. This option is not available to students on probation.
4. This option is available for a maximum of two courses in any one semester and one course during a summer session.
5. Students receiving the grade of Pass in a course taken under the Pass/Fail option may not retake the same course for a letter grade.
6. Courses taken under Pass/Fail option and courses taken by correspondence may not be used to fulfill graduation requirements for engineering students. Whether the courses are accepted for technology students is up to each major department.

These rules are general or minimum guidelines for those electing this option. There are certain specific limitations on registration for the Pass/Fail option. This option may be elected only during continuing student registration, late registration, and the drop/add period at the beginning of a semester or session. Changes from letter grade to Pass/Fail and vice versa may not be made after the second week of classes during the regular semester or after the first week of classes during the summer sessions.

Absence from Campus

Students who interrupt their course of study for more than one calendar year may be required to meet all departmental curriculum requirements for the program offered at the time of their return.

Scholastic Indexes

The scholarship standing of all undergraduate degree regular students is determined by two scholastic indexes: the semester index and the graduation index.

Semester Index

The semester index (semester grade point average) is an average determined by weighting each grade received (4.0 for an A, 3.7 for an A–, etc.) during a given semester and multiplying it by the number of credit hours in the course, adding up all the figures, and then dividing the sum by the total number of course credit hours obtained during that semester. Grades of P and S are not included in the computation; grades of F are included. The cumulative semester index is the weighted average of all courses taken by a student, except those to which the FX policy is applied. See “Repeated Courses (FX Policy)” above in this section of the bulletin.

Graduation Index

The graduation index (degree grade point average) is the weighted average of grades in only those courses that are used to meet the graduation requirements for the program in which the student is enrolled. When a student retakes a course with the advisor’s approval or later substitutes an equivalent course for one previously taken, only the most recent course grade is used by the school in calculating the graduation index. Since certain courses previously completed by the student may on occasion be omitted from a program of study, the graduation index and the cumulative semester index may differ.

Graduation Index Requirements

For all bachelor’s degrees in the School of Engineering and Technology, a minimum graduation index of 2.0 is required for graduation. Candidates for graduation from engineering programs must also have an index of 2.0 for all required engineering courses.

For the Associate of Science degree, a minimum graduation index of 1.9 is required for graduation.

Good Standing

For purposes of reports and communications to other institutions and agencies and in the absence of any further qualification of the term, students are considered in good standing unless they have been dismissed, suspended, or dropped from the university and have not been readmitted.

Graduation Requirements for Undergraduates

Undergraduate Engineering Requirements

To earn a Bachelor of Science in Engineering (B.S.E.), Bachelor of Science in Biomedical Engineering (B.S.B.M.E.), Bachelor of Science in Computer Engineering (B.S.Cmp.E.), Bachelor of Science in Electrical Engineering (B.S.E.E.), or Bachelor of Science in Mechanical Engineering (B.S.M.E.), students must satisfy the following requirements. Requirements for graduation include receiving credit in all required courses: at least 130 credit hours in the biomedical engineering program, 129 credit hours in the computer engineering program, 129 credit hours in the electrical engineering program, 131 credit hours in the engineering management program, 130 credit hours in the interdisciplinary engineering program, or 130 credit hours in the mechanical engineering program.

Each student must have an approved plan of study that lists all courses for the specific degree program. Students should prepare their plans of study for approval during the junior year. If a student wants to deviate from the published curricula, written permission of the administrator of the program is required.

Additional requirements include the following:

1. Students must complete the program of study for the degree by resident course work, by examination, or by credit accepted from another institution. The dean may refuse to accept as credit toward graduation any course that was completed 10 or more years previously, and former students will be notified of all such decisions upon reentering. Substitution of courses required for graduation may be made by the dean of the school.
2. Students must complete at least two semesters of resident study at IUPUI, and they must complete at least 32 credit hours of appropriate course work, of which 12 credit hours must be completed in the major at the junior level or higher. Students are also expected to complete the senior year in residence: however, with the approval of the dean, students who have had at least four semesters of resident study may complete a maximum of 20 credit hours of the senior year in another approved college or university. For the purpose of this rule, two summer sessions are considered equivalent to one semester.
3. Students must be registered in the School of Engineering and Technology, either in residence or in absentia, during the semester or summer session immediately preceding the awarding of the degree.
4. Students must have a graduation index of 2.0 in required engineering courses in addition to an overall graduation index of 2.0 for all courses on the approved plan of study. Students who have completed all other requirements for a bachelor’s degree but have failed to meet the minimum graduation index may register for additional courses, with the approval of an authorized representative of the dean, after a review of their record. The additional courses may not exceed 20 credit hours. Students may take a maximum of 9 of the 20 credit hours in another approved college or university, provided the courses are approved in advance and in writing by an authorized representative of the dean of the School of Engineering and Technology. A copy of the approval must be filed in the office of the engineering and technology recorder. Credit in these additional courses must be established within five years of the date on which all other degree requirements were met. Students will have fulfilled the requirements for graduation if graduation indexes, including extra courses, equal or exceed the minimum specified at the time when all other graduation requirements were satisfied.
5. Applicants for a second bachelor’s degree, after they are admitted to the second bachelor’s degree program, must complete at least 32 credit hours of appropriate course work, of which 12 credit hours must be completed in the major at the junior level or higher.
6. Courses taken under the Pass/Fail option and courses taken by correspondence may not be used to fulfill graduation requirements for engineering students.

Undergraduate Technology Requirements

Associate Degree

To earn an Associate of Science (A.S.) degree, students must satisfy the following requirements:

1. Students must complete the plan of study for the degree by resident course work, by examination, or by credit accepted from another institution. The dean of the school may refuse to accept as credit toward graduation any course that was completed 10 or more years previously, and former students will be notified of all such decisions upon reentering. Substitutions of courses required for graduation may be made by the dean of the School of Engineering and Technology.
2. Students must complete at least two semesters of resident study at IUPUI, and they must complete at least 15 credit hours of appropriate course work, of which 6 credit hours must be in the major. Students are generally expected to complete the entire second year in residence; however, with the approval of the dean of the school, students who have at least three semesters of resident study may complete a maximum of 16 credit hours of the second year in another approved college or university. For the purpose of this rule, two summer sessions are considered equivalent to one semester.
3. Students must be registered in the School of Engineering and Technology, either in residence or in absentia, during the semester or summer session immediately preceding the award of the degree.
4. Students must have a minimum graduation index of 1.9. Students who have completed all other requirements for an A.S. degree but have failed to meet the minimum graduation index (the average of grades earned in courses required for a degree) may register for additional courses, with the approval of an authorized representative of the dean of the school, after a review of their record. These additional courses may not exceed 10 credit hours, and credit in these courses must be established within three years of the date on which all other degree requirements were met. Students will have fulfilled the requirements for graduation if their graduation indexes, including the extra courses, equal or exceed the minimum specified at the time when all other graduation requirements were satisfied.
5. Applicants for a second A.S. degree must complete at least 15 credit hours at IUPUI of appropriate course work after admission to the second associate degree program. At least 6 of the 15 credit hours must be completed in the major. A second associate degree may not be earned in the same program.

Bachelor’s Degree

To earn a Bachelor of Science (B.S.) degree, students must satisfy the following requirements.

1. Students must complete the program of study for the degree by resident course work, by examination, or by credit accepted from another institution. The dean may refuse to accept as credit toward graduation any course that was completed 10 or more years previously, and former students will be notified of all such decisions upon reentering. Substitution of courses required for graduation may be made by the dean of the school.
2. Students must complete at least two semesters of resident study at IUPUI, and they must complete at least 32 credit hours of appropriate course work, of which 12 credit hours are required to be in the major at the junior level or higher. Students are generally expected to complete the senior year in residence; however, with the approval of the dean, students who have had at least four semesters of resident study may complete a maximum of 20 credit hours of the senior year in another approved college or university. For the purpose of this rule, two summer sessions are considered equivalent to one semester.
3. Students must be registered in the School of Engineering and Technology, either in residence or in absentia, during the semester or summer session immediately preceding the awarding of the degree.
4. Students must have a minimum graduation index of 2.0. Students who have completed all other requirements for a bachelor’s degree but have failed to meet the minimum graduation index may register for additional courses, with the approval of an authorized representative of the dean, after a review of their record. The additional courses may not exceed 20 credit hours. Students may take a maximum of 9 of the 20 credit hours in another approved college or university, provided the courses are approved in advance and in writing by an authorized representative of the dean of the School of Engineering and Technology. A copy of the approval must be filed in the Office of the Recorder. Credit in these additional courses must be established within five years of the date on which all other degree requirements were met. Students will have fulfilled the requirements for graduation if graduation indexes, including extra courses, equal or exceed the minimum specified at the time when all other graduation requirements were satisfied.
5. Applicants for a second bachelor’s degree must complete at IUPUI at least 32 credit hours of appropriate course work after they are admitted to the second bachelor’s degree program. At least 12 of the 32 credit hours must be completed in the major at the junior level or higher.

Engineering and Technology Minors

Minimum criteria for academic minors offered within the School of Engineering and Technology will include an overall 2.0 GPA; a grade of C– or above for each course required for the minor; and at least one-half of the required courses for the minor must have been completed in residency at IUPUI. Any courses (e.g., Web-based courses or courses via the Internet) delivered by an IUPUI school are considered to be residence courses for this purpose. The academic requirements for each minor offered by the school will consist of at least 21 semester hours.

Certificate Programs

Students who are seeking one of the certificate programs offered by the School of Engineering and Technology must qualify for admission under the published criteria for one of the academic units at IUPUI and must complete at least one-half of the academic requirements for that certificate after admission to that certificate program. Although there are several admission and/or enrollment options open to certificate students, it is expected that all of this remaining course work will be in courses taught by one or more of the IUPUI academic units. Any courses (e.g., Web-based courses or courses via the Internet) delivered by an IUPUI school are considered to be residence courses for this purpose.

Internship and Cooperative Education Programs

Good career opportunities almost always require previous work experience. While earning a degree at the Purdue School of Engineering and Technology, Internship and Cooperative Education Programs provide essential opportunities to launch a career.

The lessons that students learn in classes and laboratories receive their ultimate test through the school’s cooperative education, internship, professional work experience, and international student exchange programs. The school interacts with a broad variety of area companies to provide the technical experience required to succeed in today’s globally competitive economic markets.

The Cooperative Education Program (Co-op) is a five-year professional development experience, designed to combine practical on-the-job experiences with the classroom training of a four-year college curriculum; the Internship Program allows students to work full time or part time for an employing organization while simultaneously taking courses during one semester. This internship program allows flexibility for students who wish to obtain work experience, but are not able to take a semester away from school as is required in the co-op program.

The greater metropolitan Indianapolis community offers a number of employment enrichment opportunities through extensive professional, governmental, and manufacturing resources. Our community resources provide rich, practical, well-paid professional opportunities generally unavailable at residential campuses.

After students have satisfactorily completed the first year of the academic program, they have a choice of employment programs to meet their needs.

Eligibility

To be eligible for one of the Internship/Cooperative Education Programs, a student must:

1. be admitted to the Purdue School of Engineering and Technology, IUPUI;
2. be enrolled in one of the academic programs offered by the school;
3. continue in one of the school’s Bachelor of Science degree programs;
4. have satisfactorily completed the first year of an academic program;
5. meet and maintain minimum GPA requirements;
6. register for the appropriate Employment Enrichment Programs course before each work period;
7. satisfactorily complete the work period requirements;
8. attend a co-op/internship orientation session.

During periods of professional employment, students will earn a competitive salary and might also earn academic credit toward the bachelor’s degree. The amount and distribution of credit is determined by the student’s academic department. For further information, contact the Office of Student Placement Services, Engineering and Technology Building (ET) 215, 799 W. Michigan Street, IUPUI, Indianapolis, IN 46202-5160; (317) 278-1000.

Graduate Engineering Programs

Andrew Hsu, Associate Dean for Graduate Programs

The school offers six graduate degrees: the Doctor of Philosophy in Biomedical Engineering (Ph.D.), Master of Science in Biomedical Engineering (M.S.Bm.E.), Master of Science in Electrical and Computer Engineering (M.S.E.C.E.), Master of Science in Mechanical Engineering (M.S.M.E.), Master of Science in Engineering (M.S.E.), and Master of Science (M.S.). Qualified students may be authorized to pursue the Ph.D. degree in electrical and computer engineering or mechanical engineering at IUPUI. Programs leading to the Ph.D. in electrical engineering and in mechanical engineering are administered with the respective approval of the School of Electrical Engineering and the School of Mechanical Engineering at Purdue University, West Lafayette. Students are usually expected to complete the M.S.E.C.E. or M.S.M.E. before pursuing the Ph.D. degree.

Students completing a master’s or doctoral degree in engineering will be prepared to enter the work force at a high level of responsibility and expertise. Knowledge of the dynamics of expanding new technologies and the strategic importance of high productivity prepares master’s degree graduates to advance rapidly in today’s business and industries.

Graduate courses are usually offered on the IUPUI evening schedule. The programs are designed to meet the needs of part-time students employed in the Indianapolis area, as well as traditional students who are preparing for careers in research-directed areas.

For more information, call (317) 278-4960, send
e-mail to et_grad@iupui.edu, or see the Web site: www.engr.iupui.edu.